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The Working Policy

Two to four pages of policy a team is still following a year later.

Four fields, one standard.
Education and learning materialsConsulting and strategyPublishers and editorial teamsResearch and think tanksTeachFoundryBookaflowValoraEducation and learning materialsConsulting and strategyPublishers and editorial teamsResearch and think tanksTeachFoundryBookaflowValora

What it is

The AI policy a small team is still following a year later: two to four pages of policy, one page of incident protocol, a register of the AI systems in use, and an annual rhythm with a half-hour monthly check.

What it does

Setting down what should already apply in practice: which data may never go into an AI service, who signs off before anything goes out, where to report a mistake, and who is responsible for what. Short enough to be read, concrete enough to be followed.

How it helps

There's a misconception that policy has to be thick. For an organization of five to a hundred people, a thick framework isn't just unworkable but counterproductive: it doesn't get read, so it doesn't get followed, so effectively it doesn't exist. The best policy isn't the most complete one, it's the one that's followed. One simple count measures progress: the number of tasks that run from start to finish with AI, with agreements and checks in place. If that count reads four or five after a year, it's working.

The steps

01

Intake: what is (and isn't) arranged today, and what the sorting session or scan has already surfaced.

02

Drafting: policy, protocol, and register, in the organization's own language.

03

The working session: sharpening it together with the team, so the rules become theirs instead of just paper.

04

Sign-off and setup of the annual rhythm, recorded in the file.

What isn't included

Sector-specific compliance frameworks and legal review of the lawful basis for processing. The policy does make visible when that review is needed.

More from the offer

The Team Session on AI Literacy

€ 450two hours, whole team, attendance list included

The same walkthrough, but with the whole team, and with an attendance list for your own file.

The AI Accountability Training

€ 4.950up to 20 employees, then € 95 per person

AI Act training tailored to your own tools, with an assessment that measures judgment instead of memory.

The Supplier Scan

Name a tool and we find out what the supplier publishes about it, with the source alongside.

Free supplier scan

A fit for you?

In half an hour we'll see whether the working policy is a fit for you. No sales pitch, an honest picture.

Book an intro call

Here's what that looks like in practice.

Three different worlds, one principle: the AI does the work, the human checks and approves.

Read the case