What it is
A knowledge assistant built on your own documents: proposals, reports, methodology, archives, earlier research. Ask something, and the answer comes from your own sources, with the location included. If the answer isn't there, the system says so, instead of making something up.
In brief
Build systems
A fixed price, known up front. All prices are on one page, with what is and isn't included.
What it does
Searching, summarizing, and surfacing material the organization already has. The proposal that's three-quarters already been written before now comes out of memory with citations, ready to be adjusted and approved. Every action is logged: which source, which answer, who signed off.
How it helps
A firm's knowledge sits in hundreds of documents and in the heads of three people. Working out what already exists, every single time, costs days — and when a colleague leaves, memory disappears with them. This system makes the past searchable without losing control: the model invents nothing, because it may only answer from your own sources. For consultancies that's the pile of proposals, for publishers the archive, for research groups the earlier work.
The steps
01
The scope: which documents go in (only bin two from the sorting session: knowledge without personal data), and who's allowed to see what.
02
The build: the knowledge base, the citations, the approval step, and the logging — the six layers are in from day one.
03
The trial: two weeks with real work, measured against the old way of working.
04
The handover: the team trained, the maintenance explained, the setup logged in the file.
What isn't included
Documents with personal data, until the legal basis is in place. And no integration with external systems outside the agreed scope; anything extra runs through additional work at a day rate or a follow-up product.
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